The modern office: how Beloxx is helping make offices more intelligent

Clever sensors, giant monitors and virtual reality: the office of the future can be controlled with voice command, the lighting and heating via smart phone. The walls have monitors that can be rolled out and surround employees in virtual reality. In this way it will be possible to show information from presentations or websites in an omnipresent manner and use it intuitively. The desks are also interactive and have monitor surfaces,...

Sounds like science fiction? And it is – at the moment, anyway. Because this is how ergonomists from the Fraunhofer Institute in Stuttgart imagine our workplaces to be in 15 years. But even today, modern offices differ considerably from the anonymous cubicle offices or noisy open-plan offices of days gone by. The way in which modern work spaces are organized represents flexibility, automation and high productivity. Or put differently: the trend is moving away from dreary open-plan offices and towards individualized zones of well-being.

40 percent of all working Germans work in offices

18 million Germans work in offices; that’s more than 40 percent of all those in work in Germany. Practices and characteristics that have manifested themselves over the past decade are now being put to the test: according to ergonomists and organization experts, the days of the lovingly cared-for cactus, the weekly-updated football league chart and the mountain of paper next to the computer, which has needed sorting for the last three years, will soon be over.

Mobile, flexible, adapted to employees’ needs – that’s what the future of office work looks like

The future has already begun, and brings a new general set-up with it:

  • In place of practices that have been going for years, today we see more and more flexibility and mobility.
  • The existing spaces are used more efficiently.
  • Flexible/mobile working allows work at the location that is most suitable for the individual. In this way teams, for example, can work perfectly in a group.
  • The employees’ needs constitute an important planning factor.
  • The automation of individual processes and settings is also a part of modern solutions.

But what do these claims mean in a concrete sense?

An example: Since moving to Dusseldorf’s Airport City, Siemens has started a pilot project which has ‘mobile working’ as one of its core elements. Employees can now seek out a suitable work station for themselves each day. Printers, Wi-Fi and plug sockets are available everywhere. For meetings, there are glass meeting rooms. Those who want to work in a concentrated manner can take themselves off into one of the ‘creative zones’. For relaxing and chatting with colleagues there is a lounge area and coffee kitchen.

As part of the ‘mobile working’ concept, the corporation has fewer desks than there are employees. This makes sense and means the company can use the existing spaces more effectively. As a result, the employees are never all in the office at the same time.

However, this hot-desking principle only works if all employees are committed to going along with it. This brings us once again to habitual practices. Because ‘mobile working’ means that each desk has to be cleared every evening. This means that employees have to incorporate all documents, files and office items into the cupboard systems set up for this purpose. There is a ‘clean desk’ policy.

Intelligent: efficient use of space, improved communication, optimized processes

The experts agree: We are just seeing the beginnings of the ‘intelligent office’. The advantages are clear:

  • More efficient use of time and space
  • Improved communication amongst employees
  • Positive effects for employer branding
  • Motivated employees who feel more comfortable in a modern environment than in office cubicles
  • Optimized working processes
  • A strengthened sense of community

Beloxx know-how makes it possible for companies to implement modern office concepts

Beloxx supports companies that wish to deploy modern office concepts and therefore boost their employees’ potential: we have already brought order to CBRE Global Investors in London. We helped during the planning phase and contributed the relevant hardware with our radio-operated and electronic RFID furniture lock BeCode AIR. At CBRE, both hot-desking and the clean desk policy are now also in operation.

For this reason we recommended different lockers which were allocated to the different teams and departments and set up close to the relevant group. For staff that means not only the opportunity to store individual materials in a large locker at the end of the day – the specific storage space is opened using a personalized RFID transponder, which also allows access to the building, use of the photocopier and can theoretically also be used for payment in the canteen.

Do you have any questions or are you interested in individually deployable furniture locks from Beloxx? Then please don’t hesitate to get in touch!

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