How RFID technology solves your key management problems

How RFID technology solves your key management problems

Traditional locking systems that are still operated with mechanical locks and metal keys pose significant administrative challenges for companies. They use up manpower and create high operational costs. And things can get very expensive if a key is lost. Electronic locks that use RFID technology eliminate these problems. Here we show you how RFID solutions can reduce the administrative effort involved in your marketing systems, greatly simplify management and the allocation of privileges, and significantly reduce costs.

In many companies and institutions, key management – as well as the associated specification of access privileges – is the cause of huge administrative efforts: the locking and security systems must be organised and coordinated with one another, and the administration involved for issuing and returning keys must work perfectly and be documented. Furthermore, it must be precisely determined which employees have which access privileges. If competencies and privileges change within the organisation’s structure, the Key Management department must be able to react quickly, handing out new keys if necessary and taking back the old ones. And so on, and so on…

RFID in locking systems and furniture locks: flexible, fast and highly reliable

To demonstrate how you can tame this time- and cost-devouring administration monster while making your company fit for the future, take a look at the following four examples:

  1. Place your bets on a single card: RFID technology makes it possible for you to combine different functions in only one chip. For example, the RFID chip can be integrated in an employee badge so that it can not only control access privileges, but also open closed cabinets or a specific locker; it can also be used for payment in the canteen.
  2. RFID chips in badges, transponders, or bracelets allow employees to enter the company or individual departments using contact-free transmission during the access control. These access systems are not vulnerable to wear; therefore, they can function for years without problems, as there are no movable parts in the scanning device. The RFID chip itself is maintenance-free and does not require a separate power source.
  3. In a RFID environment, access privileges can be quickly and efficiently assigned, modified or withdrawn again in seconds.
  4. RFID solutions prove their adaptability and performance when things go wrong. If a key is lost in a company that still uses the traditional locking system, it sometimes happens that the entire locking system has to be replaced for insurance and security reasons. If an RFID chip is lost, it can simply be deactivated using software. The affected employee receives a new card that has been coded correspondingly (or a new transponder) and can continue to work. Merely the costs for the lost chip, badge or transponder accrue. If the lost chip also permitted access to a cabinet or locker, these can be easily opened with an admin card. The lock remains intact and the content is undamaged and secure.

Companies benefit from the synergies of similar locks

In a nutshell: RFID environments are more efficient, adaptable, and profitable. As a result, they provide significant advantages for companies’ locking systems compared to traditional locking systems. The synergy effects are inherent mainly because there is a large variety of similar locks in offices, factories, and companies – such as in airports, train stations, shopping centres, gyms and libraries. Here, wireless technology can build on its strengths and have a positive effect in both the administrative and financial areas.

If you are already working with a wireless standard in your company, you can integrate the Beloxx furniture locks AIR or AIR+ quickly and easily in furniture that you already have or that you will buy. This is because our intelligent furniture locks are compatible with most wireless standards.

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